Priority Management When Everything's a High Priority

The most infamous hang up that entrepreneurs and business owners come across is deciding which of their priorities needs their attention here & now. At any given time, you could have 5 big tasks that really need to get done. 2 of those tasks should have been done last week, 2 of them need to be done today, and 1 of them is a long term project that keeps nagging at you.

With so many priorities, all with different time lines & attention requirements, we tend to overinflate the importance of each. As items on your to-do list come crashing together, you may feel pulled to “not waste time prioritizing” and instead decide to dive, head first, into one of the priorities to get it done.

That’s a fine approach until you get a phone call which distracts you for 15 minutes and reminds you of something else you need to do.

It’s bound to happen. Distraction free zones are more myth than reality, especially when your cell phone acts as an open gateway to a social world in which you’re always invited, welcomed, & included. An hour later you come back to the task you were diving head first into and have to spend another 10 minutes reacquainting yourself with where you were on it.

I’m sure you’ve experienced this phenomenon or something similar to it. We stress ourselves out just by thinking about the number of different priorities we have but are somehow all too willing to let the rings & dings of our cell phone alerts pull us away from the tasks we’ve set out for ourselves.

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Make Room Reservations a Snap with a Free Web Scheduler

Sharing office space comes with it’s own sets of challenges and rewards. At checkAppointments, we share office space with a large crowd of entrepreneurs and small businesses all housed here in Charlotte’s entrepreneurial hub Packard Place.

We love all the people we get to meet and always seeing new faces roaming about. There’s new and interesting social gatherings going on every month that are always educational to attend.

One of the cons (a small one and something Packard Place has overcome with its own web scheduler) is that if we need to have a meeting with an outside party, we have to book and reserve a shared conference room.

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Checklist for being a Pro Schedule Builder

There are innumerable ways to make a schedule, online and off, and it is usually a laborious process.

First, you have to see if any of your staff have requested time off. Then, you have to see if any of them have any shift preferences. Finally, you sit down in front of a spreadsheet that lays out your open hours with how many shifts you have in each and begin to try to solve the puzzle.

The day the schedule has to be built (and it does take the day) is nobody’s favorite.

Regardless, the schedule has to be made and your team has to know about it. Here is a checklist of things to make sure you have in place in order to have an easy schedule for your employees to work off of:

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5 Do's & Don'ts of Managing your Web Scheduler

Are you hesitant to let your clients book with you online?

Maybe you’re the type of professional who has always handled her own appointments. Giving clients access to book their own feels like you’re giving away too much control.

I can understand that, but it seems to me that the benefits of having a web scheduler far outweigh the costs.

So what is really behind your hesitation? Perhaps it’s a fear that you may get it “wrong”. Like somehow you’ll set up your schedule online and clients will have a hard time navigating it and then they’ll think you’re incompetent. (Highly unlikely, dear brainiac reader, but everyone has irrational fears :-)

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Setting Expectations to Increase Productivity

My customer number was 666. I’m not superstitious, and in fact, I didn’t even think about the number being a problem until my roommate walked into the waiting room to sit beside me.

“I already got a number,” I told Sydonie as she sat down. I showed her the ticket and pointed to the sign behind the counter that read Now serving: 661.

“Not the luckiest draw,” she said and rested her purse on her lap.

We got lost in talking about our day and before we knew it the sign behind the counter read Now serving: 667.

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